The Development of the district is a very important objective of the District Administration. As the executive head the Deputy Commissioner plays an important role in coordinating with all developmental heads of the district for all round developmental activities under various development schemes & programmes such as MPLADS, MLA's fund, Border Areas Development Funds, Employment Assurance Schemes and so on.
The District Planning Officer [DPO] is assigned to see, formulate and release of fund for development schemes. The DPO is aided in this matter by the Planning Branch of the DC's office. All development departments in the district, like PWD, Irrigation, Health, Education and many others work in co-ordination and a District Development Committee (DDC) headed by DC has been in place to ensure this coordination.
Under the Government policy to rapidly uplift rural population, rural development is an important function. There exists the District Rural Development Agency [DRDA] of which the DC is the Chairperson. The Project Director is the functional head of the DRDA. All schemes of rural development are implemented by the Block Development Officers at the Community & Rural Development Block levelss and the necessary funds are routed through DRDA.
In revenue matter the DC is assisted by Additional Deputy Commissioner (ADC) i/c of Revenue and other Revenue and Enforcement staff. There is a constitutionally recognised Garo Hills Autonomous District Council in the district which collects most of the revenue collection like settlement of Hats (Bazar), Ghats, Ponds, Ferries, Professional Tax, but revenue collection of a few things like acquisition of Govt. land, encroachment of Govt. land, allotment of land to central department, payment of compensation money, etc., are done by the DC's office.
The DC plays a key role during natural disaster period like flood, earthquake, landslide, cyclone/storm damage or fire incidence. The DC generally takes prompt action whenever situation arises in any part of the district, and provides assistance either in cash or kind to the victims according to the nature of damage.
Besides all these the DC being the head of the district, also holds the post of Chairman of various committees, colleges, schools, banks, etc.,
Maintenance of law and order is another important aspect of district administration to give proper security and to safeguard the lives and properties of the citizen. In this regard the DC act as the District Magistrate for maintenance of law and order in the district. The District Magistrate is assisted by Additional District Magistrate, Sub-Divisional Magistrates and other Executive Magistrates and keeps close link with police department for necessity. The Superintendent of Police is the head of the Police Administration.
In revenue matter the DC is assisted by ADC i/c of Revenue and other Revenue and Enforcement staff. There is constitutionally recognized Garo Hills Autonomous District Council in West Garo Hills District. Hence all types of revenue collection like settlement of Hats (Bazar), Ghats, Ponds, Ferries, Professional tax are directly dealt by Dist. Council, except matters like acquisition of Govt. land, encroachment of Govt. land, allotment of land to central department, payment of compensation money etc.
The DC plays a key role during Natural disaster period like flood, earthquake, landslide, cyclone/storm damage or fire incidence. The DC generally takes prompt action whenever situation arises in any part of the district, and provides assistance either in cash or kind to the victims according to the nature of damage.
Besides all these the DC being the head of the district also holds the post of Chairman of various committee, colleges, schools, Banks etc.
|Sl. No.||Name||Work Charge|
|1.||Shri. L. Ch. Marak, MCS,
Addl. Deputy Commissioner
|(1) PD, DRDA
(5) Development Branch:-
PWD (Road & Building), PHE, Water Resources, Horticulture, Agriculture, Soil & Water Conservation, Tourism, District Art & Culture Society
GPP & NPS, Service Books, MeECL, Office Order, Appointment & Transfer, ID Cards, CL & El, etc.
7. General Branch (to DC):-
Medical & Health matters, Social Welfare matters, National Trust, ICDS, RTA matters, RTI, Permission, NGO matters
|2.||Shri. A. Ch. Marak, MCS,
Addl. Deputy Commissioner
|(1) Nazarat Branch & Circuit House:-
Meghalaya Day, Independence Day & Republic Day Celebration and VIP functions, Salary, LOA, TA, etc. (2) SC/ST Certificates, PRC, Domicile
(3) Birth & Death Certificate
(4) Arms & Explosives
(5) Revenue, Relief & Rehabilitation
(6) Disaster Management
(9) District Selection Committee
10) MPSC Cell
|3.||Smti. D. G. Sangma MCS,
Extra Assistant Commissioner
|(1) (Election through ADC)|
(2) Nazarat Branch & Circuit House:-
Meghalaya Day, Independence Day & Republic Day Celebration and VIP functions, Salary, LOA, TA, etc. (through ADC)
|4.||Shri. S. R. Marak, MCS,
Extra Assistant Commissioner
Firing Incident, Magisterial Inquiry, NHRC, DEIAA & DEAC, Jail matters, Ex-gratia payment, Court Clearance Certificate,Benami Transactions, Child Sexual Abuse, Appointment of PP/GP, APP/AGP, Appointment of Notaries, DLSA, Forest matter, NGT (Polution) matters (through ADC)
(2) Revenue, Relief & Disaster Management (through ADC)
(3) Bakijai & other Bank matters
(4) Registration (to DC)
(5) All matters related to IT icluding District e-Governance Society (through ADC)
(6) Housing (through ADC)
(7) Census/Aadhar (through ADC)
|Sl. No.||Name||Work Charge|
|1.||Shri. A. N. Marak||Deputy Director of Supply|
|2.||Shri. B. K. Marak||District Housing Officer|
|3.||Shri. E. A. Sangma||District Informatics Officer (NIC)|
The following are the various branches or sections of the Office of the Deputy Commissioner of East Garo Hills district.
Organisation: The Meghalaya Fundamentals Rules and Subsidiary Rules 1984
was framed by the Government of Meghalaya after Meghalaya Statehood came into existence which
pay is debit able to the consolidated Fund of the state.
The Meghalaya Civil Services Pensions Rules 1983 which are applicable to Government Servant retiring on superramation Pension, Voluntary Pension, Invalid Pension, due to incapacitated in Services etc.
Government office memorandum No. PER (AR) 154/78/147 dt 11/12/1984 No PER (AR) 154/78/157 dt 30/11/1185 Scheme for employment on compassionate Ground to the next of kin of Government Servant who dies while in Service.
The Assam Services (Discipline and Appeal) Rules 1964 as adapted by the Government of Meghalaya.
The Deputy Commissioner’s amalgamated Establisment Rules n as framed by Government vide Notification No.dt
List of Branches include in the amalgamated Establishment.
D.S.C. Issue & Receipt
Civil Defence Branch
Stationery & Record b.Accounts Branch
The Government in Personnel (B) Department is responsible for preparation of Budget Estimates and allotment of Funds in respect of the Staff /Officers Sanction by them in the office of the D.C./ S.D.O. (Civil)
The Commissioner of Division is the Head of Department for Deputy Commissioner’s Office and is responsible for Inter-District maters, appointing authority for Head Assistant in D.C.’s Offices.
The Deputy Commissioner is the controlling officer of all Branches in D.C.’s office. He has been vested with the power of appointing authority for all appointments of all posts, transfer and postings etc of D.C.’s amalgamated Establishment barring H.A’s Post. He has been vested with such power so as to provide not only a guarantee of Genuineness of the instruments but also a record from which a person who desire to enter into dealing in respect of Staff Services record maybe able to obtain records to such amalgamated establishment. Staff matters.
Arms Branch is listed as one of the Administrative Branch under the D.C.’s Establishment. The primary duties of the Branch are governed by the Arms Act, 1959, the Explosive Act, 184, the Petroleum Act, 1934 and the Rules framed thereunder.
The Arms Act empowers the District Magistrate to issue licenses in respect of Certain Categories of arms and ammunitions for:-
(a) Protection of crops and cattle.
(b) Self Protection
(c) Keeping for sale/transfer of weapons.
(d) Renewal of All India Arms License issued from outside the state.
(e) Permission to Licensed holders to purchase weapons from outside the state.
(f) Realisation of License fees/Renewal fees.
The District Magistrate is also responsible for administration under the Indian Explosive
Act, 1984 and the rules framed thereunder and issues.
(a) Fireworks license.
(b) N.O.C. for obtaining explosives License from the Explosives Department and renewal thereof.
(c) Permission to use explosives.
Administration of the Petroleum Act, 1734 and the Rules framed thereunder also rests with
the District Magistrate who is responsible for:-
(a) Issuing and Renewing S.K. Oil Licenses.
(b) Issuing N.O.C. for setting up Petroleum retail outlet.
The Bakijai Branch deals with the recovery of public demands of loans advanced by banks and other financial institutions to persons under the schemes framed and or approved by the Government of Meghalaya for providing opportunities for employment or for assisting agricultural or industrial activities and purposes.
The Bakijai Clearance Certificate is issued by this branch.
The District Rural Development Agency, East Garo Hills, Williamnagar is a society registered under Societies Registration Act XXI of 1860 on 3rd May, 1984 and is governed by existing rules and procedures of Government of Meghalaya and Government of India.
DRDA has traditionally been the principal organ at the district level to oversee the implementation of anti-poverty programmes of the Ministry of Rural Development. This agency was created originally to implement the Integrated Rural Development Programme (IRDP). Subsequently the DRDAs were entrusted with number of programmes of both state and central governments. From April 1, 1989 a separate DRDA Administration has been introduced to take care of the administrative costs. This aims at strengthening the DRDAs and makes them more professional in managing the anti-poverty programmes and be an effective link between the ministry and the district level.
Rural development and poverty alleviation programmes are implemented on a decentralised basis, keeping in view the large geographical areas, the administrative requirements and the need to involve grassroots-level officials and the community in the implementation of the programmes. At the central level the Ministry of Rural Areas & Employment has been co-ordinating the implementation of these programmes. The Ministry is responsible for the release of central share of funds, policy formulation, overall guidance, monitoring and evaluation of the programmes. At the State level Secretary, Community and Rural Development and the Director of Community and Rural Development are overall incharge for implementation of the rural development programmes. At the District level, the programmes are implemented through the DRDAs (District Rural Development Agencies). The governing body of DRDA includes Members of Parliament (MPs), Members of Legislative Assemblies (MLAs), District level officials of Development Departments, Bankers, NGO's and representatives of weaker sections of the society. The Deputy Commissioner is the Chairman of the Governing Body and the Project Director the Member Secretary. At the block level the Block Development Committee, Block Development Officers and at the village level, village level workers are responsible for implementation of the Programme. The Governing body at the district level provides guidance and directions to DRDA.
Many Schemes of the Central and State Governments are introduced from time to time. Several schemes are available providing support to different components of Rural Development. Schemes are also periodically modified to reflect the experience over the years. The task of DRDA has been to identify the needs of the rural population and reach the appropriate schemes where they are needed. In implementing the schemes, the role of the DRDA has been technical, managerial and financial. Thus DRDA is not only a body to disburse the funds for the schemes but also provide appropriate managerial and technical support.
In order to ensure proper implementation of the programmes at the grass roots Ministry of Rural Development has evolved a comprehensive system of Monitoring and Evaluation and professional agencies are made use of in this. Regular monitoring of the programmes are done to assess the physical and financial progress. Concurrent evaluation is conducted perodically to streamline the implementation and improve the delivery systems. The Monitoring and Evaluation programme includes Progress Reports, Financial Statements, Intensive Inspection by officers of the central and state governments, Parliamentary Committees and research studies on specific areas.
The District Rural Development Agency, East Garo Hills has 3 (three) C&RD Blocks with 853 villages. The total population of the district is 2,47,555 that constitutes 10.73% of the State population.
District Selection Committee has been set up for the purpose of conducting competitive examination and / or interview, if any, and for any post in the District, Sub Divisional and Subordinate Offices under the Government of Meghalaya on certain pay scales and which do not come under the purview of the Meghalaya Public Service Commission (MPSC).
Composition of the DSC: There shall be a District Selection Committee for each District, consisting of a Chairman, a Vice-Chairman, a Member Secretary and two other Members.
Chairman: By an official Chairman not below the rank of Additional Deputy Commissioner to be nominated by Government for a period of one year.
Vice Chairman: By a non-official Vice-Chairman to be nominated by Government for a period of one year. He shall preside over any meeting of the District Selection Committee in case the Chairman is unable to attend.
Members: Two non-official Members to be nominated by Government for a period of one year.
Member-Secretary: The Sadar Sub-Divisional Officer of a District or any other officer not below the rank of Extra-Assistant Commissioner shall be the Member-Secretary.
Functions: The District Selection Committee shall undertake to conduct written examinations, tests and/or interviews for the purpose of recommending candidates suitable for appointments by direct recruitment to different categories of posts, which are borne in the office/establishments of the Heads of Departments, District or Sub-Divisional/Subordinate Offices, and which do not come under the purview of the Meghalaya Public Commission or Departmental Selection Committee.
Development Branch is one the Administrative Organisation in the administrative set up
of the Deputy Commissioner’s Office. The formatting of the Branch is most of regulatory,
and statutorily it functions under the superintendence, direction and district of the Deputy
Commissioner (Development) East Garo Hills District.
The Development Branch has notified the following as Public Authorities under its Administrative Control, namely.
(a) The Department of Development Branch
(b) Deputy Commissioner (Dev)
Schemes/Plans/Projects sanctioned by the Central/State Govt. for the development of various aspects of the developmental works at the State level and at the Block level both for the urban and rural people.
Particulars of Organizations, Functions and Duties
Organisation: The subject matter dealt with by the Branch is received first
as dak from the receipt section where it arrives at the desk of the Supervisor Assistant. The
Supervisor Assistant then distributes the correspondence to the concerned Dealing Assistant who
put it up in the file and route the file to the next higher Dealing Assistant. The Dealing
Assistant then puts up the file based on the weightage of the correspondence either to the Addl.
Deputy Commissioner only or right up to the Deputy Commissioner level through the Extra Asst.
Commissioner i/c of the Branch.
Organisatonal chart of Development Branch
Functions: The Branch sees to the paper work, reports and progress for
implementing all schemes such as Member of Parliament Local Area Development Scheme, Swajaldhara,
Total Sanitation Campaign, Construction of Rural Roads Programme, Special Rural Roads Programme,
Intensive Arts and Culture Development Programme, Intensive Sports and Youth Development Traditional
Folk Song, Development Traditional and Folk Music, National Old Age Pension, National Family Benefit
Scheme, Krishi Shramik Smajik Suraksha Yojana, Swarajoyanti Gram Swaragan Yojana, Mid-day Meal,
General Community Development Scheme, Chief Minister Special Rural Fund are dealt by Development
Branch where the fund received directly Govt. of India/State Govt.
The Branch deals with intimating the beneficiaries to complete the formalities required for scheme recommended by the Member of Parliament’s both Lok Sabha/Rajya Sabha and the Member of Legislative Assembly.
The Branch checks that on fulfillment of all required formalities required then issues sanction to the Project Director, DRDA/Chief Executive Officer, Shillong Municipal Board/ Block Development Officers.
Fee structure for getting information is as prescribed by the State Govt.
Formulation of Policy – Implementing of the schemes are strictly carried out on the recommendation of the M.P’s, M.L.A’s and B.D.O’s and Implementing as per guidelines of Govt. of India/State Government.
Rules, Regulation Instructions Manual and Records hold by it or under its control or use by the employees for discharging of its functions.
1) M.P Schemes Lok Sabha/Rajya Sabha
2) Special Rural Works Programme
3) Construction of Rural Roads Programme
4) Intensive Arts and Culture Development Programme
5) Intensive Sports and Youth Development of Traditional of Folk Song.
6) Krishi Shramik Samajik Suraksha Yojana
7) Swarajoyanti Gram Swaragan Yojana
8) National Old Age Pension Scheme
9) National Family Benefit Scheme
10) Mid-day Meal
12) Total Sanitation Campaign
13) General Community Development Scheme
14) Chief Minister Special Rural Fund
15) Development Traditional and Folk Music.
Financial Power are as per
1) Meghalaya Financial Rules 1984
2) The Delegation of Financial Power Rules 1981
3) The Meghalaya Travelling Allowance Rules 1981
The Excise Branch is one of the Administrative Organisation in the administrative set up of the Deputy Commissioner’s Office. The function of the Branch is under the Superintendence of the Deputy Commissioner, East Garo Hills District, Williamnagar. The Excise Branch has been notified as Public Authorities under its administrative control namely: Deputy Commissioner Excise Branch.
Organisation: The subject matter deal with the Branch where correspondence is received first as Dak from the reception section. The Upper Division Assistant distribute the correspondence to the concerned dealing assistants who put it up the file and route the file to the higher officers, that is, ADC i/c Excise, then routed to the Deputy Commissioner.
The strength of the Excise Branch is as follows:
Superintendent of Excise
Deputy Superintendents of Excise
Functions: The Branch sees to the paper work and process the reports submitted
by the Inspecting staff in respect of case detection, inquiries attending to public complaints and
taking of immediate action. In respect of revenue collection ,accounts is maintained and a monthly
reports are submitted to the Head of Deptt
Fee structure for getting information is as prescribed by the State Government.
Housing Branch is one of the Administrative Organisation in the administrative set up of the Deputy Commissioner’s Office. The formatting of the Branch is most of regulatory, and statutory. It functions under the superintendence, direction of the Deputy Commissioner (Housing), East Garo Hills District.
Organisation: The subject matter dealt with by the Branch is received first as dak from the receipt section where it arrives at the desk of the Branch Officer. The Branch Officer then distributes the correspondence to the concerned Dealing Assistant who put it up in the file and route the file to the Inspector of Housing. The Inspector of Housing then puts up the file to the Branch officer i.e. the District Housing Officer/ADC i/c Housing, then to the Deputy Commissioner.
Functions: The Nazarat Branch is one of the organization in the administrative set up of the Office of the Deputy Commissioner, East Garo Hills District, Williamnagar. Access to information under the control of Public Authorities in order to promote transparency accountability in the works of every public authority.
The Meghalaya Delegation of Financial Power Rules is enforced to provide and vested with the financial power of the Deputy Commissioner to execute and exercise the financial power on matter concerning with the sanction of contingencies bill and pay bill for public authorities.
The Deputy Commissioner who also functions as sanctioning authority on financial matters concerning his office and also the Extra Assistant Commissioner of Nazarat Branch who also function as D.D.O. are responsible for examining all documents containing Account matters and they are to satisfy themselves all required account papers, etc as envisaged under the Meghalaya Financial Power Rules.
The Deputy Commissioner who also functioned as the Head of the Office has been vested with power of sanctioning authority of a controlling officer of all financial matters and to provide a guarantee of genuineness of the records/instruments and also a record to enter into recognition by the Government for Public Authority.
Powers: The Deputy Commissioner being the Head of Controlling Officer have been vested with the power of Administration and Financial power as appointed by the Government.
Power Administration – To oversee the functioning of the office under his control and to exercise his power as may be delegated and appointed by the Government.
Financial – The Deputy Commissioner have been vested with the power of sanctioning authority in his office as delegated under the Meghalaya Delegation of Financial Power Rules.
Extra Assistant Commissioner – The Extra Assistant Commissioner, Nazarat Branch has been authorized by the Deputy Commissioner to act as Drawing and Disbursing Officer on mater concerning with account works.
Nazir – The Nazir has been authorized to incharge over the Nazarat Branch, maintenance of Cash Books and disbursing payment to various bills and etc.
Assistant Nazir – To assist the Nazir in various works concerning over the maintenance of office and Circuit House.
Process Servers – The duties of process servers is to serve the notices/services/letters etc inside and outside the district headquarter.
The Nazarat Branch is dealing with bills containing Electricity Bills, Telephone Bills, Municipal
Tax and Contingencies Bills including maintenance of office building, office vehicle and Circuit
National Informatics Centre (NIC) is a premiere IT solution to the Government of India, having its Headquarters situated in New Delhi. Over the years NIC has extended its facilities from the Central and regional offices to all the States and Districts of the country. Each State possesses a State Unit where as the districts have the District Units to facilitate IT to the local administration.
NIC, East Garo Hills District Unit is providing all necessary support to the district level computerization like Implementation of Central, State and District level projects, software development and support, Web Site development, imparting training to the Government Employees and others, network & Internet Connectivity through NICNet and Video-Conferencing facility.
At present NIC East Garo Hills District Unit is functioning from the Office of the Deputy Commissioner, East Garo Hills, Williamnagar. The unit is well equipped with latest technologies to provide necessary and intensive support to the district administration. It consists of latest hardware, software and Internet facilities which is being used to support the computerization of the activities of the DC Office and all its branches.
Other than DC Office, NIC has also extended its IT support to many government, semi-government offices, organizations, NGOs and others as a whole. NIC takes care of all the Central and State level IT projects implemented in various government departments. The number of new schemes and projects are at a rise.
The NIC, East Garo Hills District is manned by the District Informatics Officer, assisted by two Network Service Administrators
The District Planning Organization in East Garo Hills District, is one of the District Unit of the State Planning Department. The Organization is headed by the District Planning Officer who functions under the supervision of the Deputy Commissioner. The District Planning Officer is drawn from the Indian Administrative Services/State Civil Services and is assisted by one Research Officer, one Assistant Research Officer and two Research Assistants.
Organisation: The subject matter dealt with by the Branch is received first as Dak from the receipt section where it arrives at the desk of the Research Officer who will distributes the correspondence to the concerned dealing assistant. The Dealing Assistant then put up in the file to Research Officer. The Research Officer put up all correspondence to the District Planning Officer and the Deputy Commissioner.
Functions & Duties:
The main functions of D. P. & D. C are:
The headquarter of the council shall be at Shillong.
The main function of this committee are as follows:
But currently it was implemented by the District Officer’s Club in which Deputy Commissioner is the President. In implementing this scheme applications received through wide publicity in the newspaper both in English and Garo, after compilation, the same was placed before the District Screening Committee for approval and sanction, where as the Deputy Commissioner is the Chairman, Deputy Superintendent of Police, District Sports Officer, and the Inspector of Schools are the Members.
|1.||Commissioner of Divisions for East Garo Hills, West Garo Hills, South Garo Hills, North Garo Hills & South-West Garo Hills Districts||Chairman|
|2.||Deputy Commissioner, East Garo Hills||Vice-Chairman|
|3.||Project Director, DRDA, East Garo Hills||Member|
|4.||Addl. Deputy Commissioner, I/c Development, East Garo Hills||Member|
|5.||Chief Executive Officer, Williamnagar Municipal Board||Member|
|6.||All concerned District Heads of Development Departments in East Garo Hills District||Member(s)|
|7.||District Planning Officer, East Garo Hills||Member Secretary|
Flagship Programmes (including Bharat Nirman) shall cover :
The functions of the Committee are as follows:
Revenue Branch is one of the administrative branch under the DC's Establishment. The functioning of the branch is more of a regulatory, and statutorily it functions under the superintendence, directions and control of the Deputy Commissioner.
Documentation of Land Holdings in Govt. Revenue Plots like mutation, partitioning of holdings, etc.
Land Acquisition for various departments and agencies who require the land.
Issue of Land Valuation and Rent Certificates.
Issue of NOC for obtaining loans from banks in respect of govt. lands.
Survey & Demarcation of govt. lands.
Receipt of Land Revenue in respect of Govt. Revenue Land.
|Room. No.||Floor||Room Details|
|1.||First Floor||DC's Office Chamber|
|2.||First Floor||Confidential Branch|
|3.||First Floor||ADM's Office Chamber|
|4.||First Floor||ADM's Office Chamber|
|5.||First Floor||ADM's Office Chamber|
|6.||First Floor||EAC's Office Chamber|
|7.||First Floor||Samanda Block|
|9.||First Floor||Samanda Block|
|10.||First Floor||Aadhaar Card|
|11.||First Floor||Birth & Death Certificate|
|13.||First Floor||EAC's Office Chamber|
|15.||First Floor||DDS (Supply)|
|16.||First Floor||Nazarat Branch|
|17.||First Floor||Samanda Block (MSRLS)|
|20.||First Floor||NIC Store Room|
|21.||Ground Floor||Planning Branch|
|22.||Ground Floor||Election Strong Room|
|23.||Ground Floor||Revenue Branch|
|25.||Ground Floor||Planning RO's Office Chamber|
|26.||Ground Floor||Treasury Officer's Chamber|
|30.||Ground Floor||EAC's Office Chamber|
|31.||Ground Floor||District Housing Officer's Chamber|
|32.||Ground Floor||Head Assistant|
|33.||Ground Floor||Store Room|
|34.||Ground Floor||EE, DRDA|
|53.||Ground Floor||General Branch|
|54.||Ground Floor||Supply Branch|
|55.||Ground Floor||Supply Branch|
|56.||Ground Floor||Conference Room|
|58.||First Floor||Multi-purpose Hall|
|59.||First Floor||Basin Development|
|60.||First Floor||NIC VC Room|
|61.||First Floor||Skill Development Officer|
|63.||Ground Floor||Solar Power Backup Room|