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The Branches/Sections of D.C's Office

The following are the various branches or sections of the Office of the Deputy Commissioner of East Garo Hills district.

General or Establishment Branch

Organisation: The Meghalaya Fundamentals Rules and Subsidiary Rules 1984 was framed by the Government of Meghalaya after Meghalaya Statehood came into existence which pay is debit able to the consolidated Fund of the state.
The Meghalaya Civil Services Pensions Rules 1983 which are applicable to Government Servant retiring on superramation Pension, Voluntary Pension, Invalid Pension, due to incapacitated in Services etc.
Government office memorandum No. PER (AR) 154/78/147 dt 11/12/1984 No PER (AR) 154/78/157 dt 30/11/1185 Scheme for employment on compassionate Ground to the next of kin of Government Servant who dies while in Service.
The Assam Services (Discipline and Appeal) Rules 1964 as adapted by the Government of Meghalaya.
The Deputy Commissioner’s amalgamated Establisment Rules n as framed by Government vide Notification No.dt

List of Branches include in the amalgamated Establishment.

Establishment Branch
Accounts Branch
Excise Branch
Housing Branch
Nazarat Branch
Election Branch
Judicial Branch
D.S.C. Issue & Receipt
Supply Branch
Registration Branch
Revenue Branch
Political Branch
Municipal Branch
Arm’s Branch
Planning Branch.
Development Branch
R/R Branch
Bakijai Branch
Civil Defence Branch
Government Pleader
Stationery & Record b.Accounts Branch

The Government in Personnel (B) Department is responsible for preparation of Budget Estimates and allotment of Funds in respect of the Staff /Officers Sanction by them in the office of the D.C./ S.D.O. (Civil)

The Commissioner of Division is the Head of Department for Deputy Commissioner’s Office and is responsible for Inter-District maters, appointing authority for Head Assistant in D.C.’s Offices.

The Deputy Commissioner is the controlling officer of all Branches in D.C.’s office. He has been vested with the power of appointing authority for all appointments of all posts, transfer and postings etc of D.C.’s amalgamated Establishment barring H.A’s Post. He has been vested with such power so as to provide not only a guarantee of Genuineness of the instruments but also a record from which a person who desire to enter into dealing in respect of Staff Services record maybe able to obtain records to such amalgamated establishment. Staff matters.

Arms Branch

Arms Branch is listed as one of the Administrative Branch under the D.C.’s Establishment. The primary duties of the Branch are governed by the Arms Act, 1959, the Explosive Act, 184, the Petroleum Act, 1934 and the Rules framed thereunder.

The Arms Act empowers the District Magistrate to issue licenses in respect of Certain Categories of arms and ammunitions for:-

(a) Protection of crops and cattle.
(b) Self Protection
(c) Keeping for sale/transfer of weapons.
(d) Renewal of All India Arms License issued from outside the state.
(e) Permission to Licensed holders to purchase weapons from outside the state.
(f) Realisation of License fees/Renewal fees.

The District Magistrate is also responsible for administration under the Indian Explosive Act, 1984 and the rules framed thereunder and issues.
(a) Fireworks license.
(b) N.O.C. for obtaining explosives License from the Explosives Department and renewal thereof.
(c) Permission to use explosives.

Administration of the Petroleum Act, 1734 and the Rules framed thereunder also rests with the District Magistrate who is responsible for:-
(a) Issuing and Renewing S.K. Oil Licenses.
(b) Issuing N.O.C. for setting up Petroleum retail outlet.

Bakijai Branch

 

District Rural Development Agengy (DRDA)

The District Rural Development Agency, East Garo Hills, Williamnagar is a society registered under Societies Registration Act XXI of 1860 on 3rd May, 1984 and is governed by existing rules and procedures of Government of Meghalaya and Government of India.

DRDA has traditionally been the principal organ at the district level to oversee the implementation of anti-poverty programmes of the Ministry of Rural Development. This agency was created originally to implement the Integrated Rural Development Programme (IRDP). Subsequently the DRDAs were entrusted with number of programmes of both state and central governments. From April 1, 1989 a separate DRDA Administration has been introduced to take care of the administrative costs. This aims at strengthening the DRDAs and makes them more professional in managing the anti-poverty programmes and be an effective link between the ministry and the district level.

Rural development and poverty alleviation programmes are implemented on a decentralised basis, keeping in view the large geographical areas, the administrative requirements and the need to involve grassroots-level officials and the community in the implementation of the programmes. At the central level the Ministry of Rural Areas & Employment has been co-ordinating the implementation of these programmes. The Ministry is responsible for the release of central share of funds, policy formulation, overall guidance, monitoring and evaluation of the programmes. At the State level Secretary, Community and Rural Development and the Director of Community and Rural Development are overall incharge for implementation of the rural development programmes. At the District level, the programmes are implemented through the DRDAs (District Rural Development Agencies). The governing body of DRDA includes Members of Parliament (MPs), Members of Legislative Assemblies (MLAs), District level officials of Development Departments, Bankers, NGO's and representatives of weaker sections of the society. The Deputy Commissioner is the Chairman of the Governing Body and the Project Director the Member Secretary. At the block level the Block Development Committee, Block Development Officers and at the village level, village level workers are responsible for implementation of the Programme. The Governing body at the district level provides guidance and directions to DRDA.

Many Schemes of the Central and State Governments are introduced from time to time. Several schemes are available providing support to different components of Rural Development. Schemes are also periodically modified to reflect the experience over the years. The task of DRDA has been to identify the needs of the rural population and reach the appropriate schemes where they are needed. In implementing the schemes, the role of the DRDA has been technical, managerial and financial. Thus DRDA is not only a body to disburse the funds for the schemes but also provide appropriate managerial and technical support.

In order to ensure proper implementation of the programmes at the grass roots Ministry of Rural Development has evolved a comprehensive system of Monitoring and Evaluation and professional agencies are made use of in this. Regular monitoring of the programmes are done to assess the physical and financial progress. Concurrent evaluation is conducted perodically to streamline the implementation and improve the delivery systems. The Monitoring and Evaluation programme includes Progress Reports, Financial Statements, Intensive Inspection by officers of the central and state governments, Parliamentary Committees and research studies on specific areas.

The District Rural Development Agency, East Garo Hills has 3 (three) C&RD Blocks with 853 villages. The total population of the district is 2,47,555 that constitutes 10.73% of the State population.

 

District Selection Committe (DSC)

 

Development Branch

Development Branch is one the Administrative Organisation in the administrative set up of the Deputy Commissioner’s Office. The formatting of the Branch is most of regulatory, and statutorily it functions under the superintendence, direction and district of the Deputy Commissioner (Development) East Garo Hills District.
The Development Branch has notified the following as Public Authorities under its Administrative Control, namely.

(a) The Department of Development Branch
(b) Deputy Commissioner (Dev)

Schemes/Plans/Projects sanctioned by the Central/State Govt. for the development of various aspects of the developmental works at the State level and at the Block level both for the urban and rural people.

Particulars of Organizations, Functions and Duties

Organisation: The subject matter dealt with by the Branch is received first as dak from the receipt section where it arrives at the desk of the Supervisor Assistant. The Supervisor Assistant then distributes the correspondence to the concerned Dealing Assistant who put it up in the file and route the file to the next higher Dealing Assistant. The Dealing Assistant then puts up the file based on the weightage of the correspondence either to the Addl. Deputy Commissioner only or right up to the Deputy Commissioner level through the Extra Asst. Commissioner i/c of the Branch.
Organisatonal chart of Development Branch

Functions: The Branch sees to the paper work, reports and progress for implementing all schemes such as Member of Parliament Local Area Development Scheme, Swajaldhara, Total Sanitation Campaign, Construction of Rural Roads Programme, Special Rural Roads Programme, Intensive Arts and Culture Development Programme, Intensive Sports and Youth Development Traditional Folk Song, Development Traditional and Folk Music, National Old Age Pension, National Family Benefit Scheme, Krishi Shramik Smajik Suraksha Yojana, Swarajoyanti Gram Swaragan Yojana, Mid-day Meal, General Community Development Scheme, Chief Minister Special Rural Fund are dealt by Development Branch where the fund received directly Govt. of India/State Govt.
The Branch deals with intimating the beneficiaries to complete the formalities required for scheme recommended by the Member of Parliament’s both Lok Sabha/Rajya Sabha and the Member of Legislative Assembly.
The Branch checks that on fulfillment of all required formalities required then issues sanction to the Project Director, DRDA/Chief Executive Officer, Shillong Municipal Board/ Block Development Officers.

Fee structure for getting information is as prescribed by the State Govt.

District Level

Formulation of Policy – Implementing of the schemes are strictly carried out on the recommendation of the M.P’s, M.L.A’s and B.D.O’s and Implementing as per guidelines of Govt. of India/State Government.

Rules, Regulation Instructions Manual and Records hold by it or under its control or use by the employees for discharging of its functions.

Schemes

1) M.P Schemes Lok Sabha/Rajya Sabha
2) Special Rural Works Programme
3) Construction of Rural Roads Programme
4) Intensive Arts and Culture Development Programme
5) Intensive Sports and Youth Development of Traditional of Folk Song.
6) Krishi Shramik Samajik Suraksha Yojana
7) Swarajoyanti Gram Swaragan Yojana
8) National Old Age Pension Scheme
9) National Family Benefit Scheme
10) Mid-day Meal
11) Swajaldhara
12) Total Sanitation Campaign
13) General Community Development Scheme
14) Chief Minister Special Rural Fund
15) Development Traditional and Folk Music.

Financial Power are as per

1) Meghalaya Financial Rules 1984
2) The Delegation of Financial Power Rules 1981
3) The Meghalaya Travelling Allowance Rules 1981

 

Election Branch

 

Excise Branch

The Excise Branch is one of the Administrative Organisation in the administrative set up of the Deputy Commissioner’s Office. The function of the Branch is under the Superintendence of the Deputy Commissioner, East Garo Hills District, Williamnagar. The Excise Branch has been notified as Public Authorities under its administrative control namely: Deputy Commissioner Excise Branch.

Organisation: The subject matter deal with the Branch where correspondence is received first as Dak from the reception section. The Upper Division Assistant distribute the correspondence to the concerned dealing assistants who put it up the file and route the file to the higher officers, that is, ADC i/c Excise, then routed to the Deputy Commissioner.

The strength of the Excise Branch is as follows:

Deputy Commissioner
Assistant Commissioner
Superintendent of Excise
Deputy Superintendents of Excise
Inspecting Staff
Ministerial Staff.

Functions: The Branch sees to the paper work and process the reports submitted by the Inspecting staff in respect of case detection, inquiries attending to public complaints and taking of immediate action. In respect of revenue collection ,accounts is maintained and a monthly reports are submitted to the Head of Deptt
Fee structure for getting information is as prescribed by the State Government.

 

Housing Branch

Housing Branch is one of the Administrative Organisation in the administrative set up of the Deputy Commissioner’s Office. The formatting of the Branch is most of regulatory, and statutory. It functions under the superintendence, direction of the Deputy Commissioner (Housing), East Garo Hills District.

Organisation: The subject matter dealt with by the Branch is received first as dak from the receipt section where it arrives at the desk of the Branch Officer. The Branch Officer then distributes the correspondence to the concerned Dealing Assistant who put it up in the file and route the file to the Inspector of Housing. The Inspector of Housing then puts up the file to the Branch officer i.e. the District Housing Officer/ADC i/c Housing, then to the Deputy Commissioner.

Functions:

  1. The Branch sees to the paper work, Inspection, reports and progress for implementing the Schemes i.e. the Rural Housing Scheme.
  2. The Branch deals with intimating the beneficiaries to complete the formalities required for the Scheme, sanctions and also release of the Grant i.e. (Three Bundles of C.G.I Sheets) to the sanctioned beneficiaries.
  3. The branch built houses under various categories and rent them out to the state employees as per rent fixed by the Government from time to time.

 

Judicial Branch

 

Nazarat Branch

Functions: The Nazarat Branch is one of the organization in the administrative set up of the Office of the Deputy Commissioner, East Garo Hills District, Williamnagar. Access to information under the control of Public Authorities in order to promote transparency accountability in the works of every public authority.

The Meghalaya Delegation of Financial Power Rules is enforced to provide and vested with the financial power of the Deputy Commissioner to execute and exercise the financial power on matter concerning with the sanction of contingencies bill and pay bill for public authorities.

The Deputy Commissioner who also functions as sanctioning authority on financial matters concerning his office and also the Extra Assistant Commissioner of Nazarat Branch who also function as D.D.O. are responsible for examining all documents containing Account matters and they are to satisfy themselves all required account papers, etc as envisaged under the Meghalaya Financial Power Rules.

The Deputy Commissioner who also functioned as the Head of the Office has been vested with power of sanctioning authority of a controlling officer of all financial matters and to provide a guarantee of genuineness of the records/instruments and also a record to enter into recognition by the Government for Public Authority.

Powers: The Deputy Commissioner being the Head of Controlling Officer have been vested with the power of Administration and Financial power as appointed by the Government.

Power Administration – To oversee the functioning of the office under his control and to exercise his power as may be delegated and appointed by the Government.

Financial – The Deputy Commissioner have been vested with the power of sanctioning authority in his office as delegated under the Meghalaya Delegation of Financial Power Rules.

Extra Assistant Commissioner – The Extra Assistant Commissioner, Nazarat Branch has been authorized by the Deputy Commissioner to act as Drawing and Disbursing Officer on mater concerning with account works.

Nazir – The Nazir has been authorized to incharge over the Nazarat Branch, maintenance of Cash Books and disbursing payment to various bills and etc.

Assistant Nazir – To assist the Nazir in various works concerning over the maintenance of office and Circuit House.

Process Servers – The duties of process servers is to serve the notices/services/letters etc inside and outside the district headquarter.

The Nazarat Branch is dealing with bills containing Electricity Bills, Telephone Bills, Municipal Tax and Contingencies Bills including maintenance of office building, office vehicle and Circuit House.

 

National Informatics Centre (NIC)

 

Planning Branch

The District Planning Organization in East Garo Hills District, is one of the District Unit of the State Planning Department. The Organization is headed by the District Planning Officer who functions under the supervision of the Deputy Commissioner. The District Planning Officer is drawn from the Indian Administrative Services/State Civil Services and is assisted by one Research Officer, one Assistant Research Officer and two Research Assistants.

Organisation: The subject matter dealt with by the Branch is received first as Dak from the receipt section where it arrives at the desk of the Research Officer who will distributes the correspondence to the concerned dealing assistant. The Dealing Assistant then put up in the file to Research Officer. The Research Officer put up all correspondence to the District Planning Officer and the Deputy Commissioner.

Functions & Duties:

  1. PREPARATION OF THE DISTRICT ANNUAL PLAN – Plan schemes are submitted by the District Development Offices during the month of June – July every year. The schemes are compiled and computerized before placing in the District Planning & Development Council for approval.

  2. THE DISTRICT PLANNING AND DEVELOPMENT COUNCIL – The District Planning and Development Council has also been set up in this district with a Cabinet Minister from the District as Chairman, the Deputy Commissioner of the District and the Chief Executive Member as Co – Vice Chairman and with there MLAs and three MDCs from the district as members. The District Planning Officer is a Member Secretary of the Council. The District Planning Officer as member Secretary of the Council convenes the meeting of the District Planning & Development Council on the advice of the Chairman of the District Planning & Development Council. The scheme submitted by the District Development Offices, which are compiled and computerized and placed before the District Planning & Development Council for scrutiny and approval of the schemes. The council should generally meet once in 3(three) months. The approval schemes are sent to Planning Department for inclusion in the State Budget.
  3. The main functions of D. P. & D. C are:

    1. To take stock of the human and natural resources of the District as well as the level and pattern of development and exploitation of these resources.
    2. Projection of locals needs and aspiration and translating them into schemes and programmes and fixing priorities within the objectives of the state national plan.
    3. Formulation of district development plans, Coordination in the implementation of the District plans and programmes. Monitoring and review of the implementation of the district plans and programmes.

    The headquarter of the council shall be at Shillong.

  4. COMMITTEES:

    1. The District Coordination Committee: The District Co-ordination Committee is held at the discretion of the Deputy Commissioner as the Chairman. The District Planning Officer is the Member-cum-Secretary with all the District Development Officers as the members of the committee. The primary function of the committee is to ensure inter-action and coordination in the matter of implementation of the plan schemes at the district level and to co-ordinates the difficulties/ bottleneck of Inter Departmental Activities and serve as a forum to sort out and solve such problems arises in implementing the plan schemes and any problems coming from public. The Committee usually meets every month or at the convenient of the Chairman.

    2. District Committee on Electrification: This Committee has been constituted recently vide Govt. Notification NO. PE. 46/2003/26, dated 14/10/04 as per section 166(5) of the Electricity Act 2003 and in compliance to the Govt. of India?s letter NO. CEN/9/55/2002 ? Legal, dated 16/8/04, with the Deputy Commissioner as the Chairman, the District Planning Officer as a Member/Convener and the members are ?

      1. The Project Director, DRDA
      2. The Superintending Engineer (Electricity) in charge distribution,
      3. Superintending Engineer (Electricity) in charge Rural Electrification
      4. All Block Development Officers
      5. All Member Legislative Assembly of the District
      6. All M. D. C. of the District and
      7. E. E. Rural Electricity.

      The main function of this committee are as follows:

      1. To coordinate and review the extension of electrification in the district,
      2. To review the quality of supply consumer satisfaction,
      3. To promote energy efficiency and its conservation.

  5. WEEKLY FORTHNIGHTLY/ MONTHLY AND QUARTERLY PROGRESS REPORT – The Branch sees the paper works, reports and progress for implementing of all plan schemes in the District. The District Development Offices submitted all reports on implementation review meeting on Plan Schemes is held.

  6. IMPLEMENTATION OF SCIENCE & TECHNOLOGY SCHEMES, viz. – The District Planning Office has implemented the (1) Block Level Science & Environmental Fairs (2) The District Level Science Talent Competition of National Science Day (NSD). This is the central scheme monitored by the State Council of Science, Technology and Environment at the State level. The District Planning Officer, Williamnagar implement for the East Garo Hills District. The main objective of the scheme is (i) to inculcate scientific temper and environmental consciousness amongst school children (ii) to popularize Science & Technology at the grass root level.

  7. VOLUNTARY ACTION FUND TO VOLUNTARY AGENCIES/ NGOs – This is the financial assistance from Planning Department to the VAs/NGOs on (1) Short Term Training (2) Short Term Seminar / Workshops. Through wide publicity, applications for financial assistance received from the NGO by this office and send to Planning Department after approval by the District Level Vigilance-cum- Monitoring Committee for the State’s Voluntary Action Fund in respect of East Garo Hills District, which acts as the District Level Screening Committee. The Deputy Commissioner, East Garo Hills, Williamnagar as the Chairman, the District Planning Officer as Member Secretary, the General Manager, District Industries Centre, Williamnagar, Inspector of Schools, East Garo Hills, Williamnagar, District Social Welfare Officer, East Garo Hills, Williamnagar and Research Officer, District Planning Office, East Garo Hills, Williamnagar as members of the Committee. There is a guideline regarding implementation of this scheme. The Deputy Commissioner, East Garo Hills District may also invites any other Official(s) to any meeting(s) of the District Level Vigilance-cum-Monitoring Committee as may be considered necessary from time to time. The role and function of this Committee are as follows:

    1. To examine and certify the genuineness of the concerned VAs/NGOs which seek or intend to seek financial assistance from the State Voluntary Action Fund.
    2. To oversee and monitor the manner in which the different VAs/NGOs in the concerned district implement the scheme/programmes funded from the State’s Voluntary Action fund of Planning Department.
    3. To act as the District Level Screening Committee in respect of the VAs/NGOs seeking financial assistance from the State’s Voluntary Action Fund and to make such recommendation as may deem fit and proper to the Empowered Committee on Voluntary Action Fund at the State Level.
    4. To assist the Empowered Committee on Voluntary Action Fund at the State Level as and when required.

  8. CHIEF MINISTER YOUTH DEVELOPMENT SCHEME – The Chief Minister Youth Development Schemes was implemented through the District Planning Branch, Williamnagar under the Govt. guideline. The schemes are meant for the youth activities only. The main objectives of the scheme are as follows:

    1. To provide creative outlets to the youth for employing their energies and to strengthen the spirit of good citizenship, service to society and healthy social attitudes and orientation.
    2. To strengthen the commitment of youth to nation building, national utility and integration.
    3. To develop cooperative attitudes and working relationships between the district administration and the youths.
    4. To develop the aptitudes and skills of the youth and to turn them towards productive employment.

    But currently it was implemented by the District Officer’s Club in which Deputy Commissioner is the President. In implementing this scheme applications received through wide publicity in the newspaper both in English and Garo, after compilation, the same was placed before the District Screening Committee for approval and sanction, where as the Deputy Commissioner is the Chairman, Deputy Superintendent of Police, District Sports Officer, and the Inspector of Schools are the Members.

  9. DISTRICT LEVEL MONITORING COMMITTEE FOR FLAGSHIP PROGRAMMES (INCLUDING BHARAT NIRMAN)
    FOR EAST GARO HILLS DISTRICT
    – the Committee consists of the following members –

  10. 1. Commissioner of Divisions for East Garo Hills, West Garo Hills, South Garo Hills, North Garo Hills & South-West Garo Hills Districts Chairman
    2. Deputy Commissioner, East Garo Hills Vice-Chairman
    3. Project Director, DRDA, East Garo Hills Member
    4. Addl. Deputy Commissioner, I/c Development, East Garo Hills Member
    5. Chief Executive Officer, Williamnagar Municipal Board Member
    6. All concerned District Heads of Development Departments in East Garo Hills District Member(s)
    7. District Planning Officer, East Garo Hills Member Secretary

    Flagship Programmes (including Bharat Nirman) shall cover :

    1. Natonal Rural Employment Guarantee Act (NREGA)
    2. Sarva Shiksha Abhiyan (SSA)
    3. Mid-Day Meal (MDM)
    4. Integrated Child Development Scheme (ICDS)
    5. National Rural Health Mission (NRHM)
    6. Jawaharlal Nehru National Urban Renewal Mission (JNNURM)
    7. Rajiv Gandhi Accelerated Rural Water Supply Programme (RGARWSP)
    8. Total Sanitation Campaign (TSC)
    9. Rural Roads (PMGSY)
    10. Rural Housing (IAY)
    11. Rural Drinking Water Supply
    12. Irrigation
    13. Rural Electrification (RGGVY) and
    14. Rural Telephony (By BSNL)

    The functions of the Committee are as follows:

    1. To monitor implementation of Flagship Programme including Bharat Nirman in the District and to suggest measure to improve effectiveness of implementation.
    2. To hold quarterly review meetings with all concerned.
    3. To oversee uploading and updating of dat as per software / format developed by the departments/ Central Ministries in their website.
    4. To ensure submission of Monthly Progress Reports by concerned Departments to the Director, Programme Implementation & Evaluation Department & State Nodal Officer for Flagship Programmes.

 

Revenue Branch